The Foundation Jobs & Internships
Jobs & Internships
Throughout the year, the Foundation provides several internship opportunities working on specific projects within the different departments and programs.
Any internship openings, jobs or other opportunities will be posted below. Résumés may be submitted for consideration and will be kept on file.
Database & Digital Asset Manager
New York, NY
STATUS: Full-time, exempt
REPORTS TO: Director of Archives and Research
The Database & Digital Asset Manager helps further the mission and objectives of the Joan Mitchell Foundation's Legacy department by overseeing the systems and processes used to catalog Mitchell’s artwork and to manage and preserve its digital assets, which include digital images of Mitchell’s artwork and digital scans of archival photographs. This position will collaborate with Legacy and Catalogue Raisonné staff, as well as external pre-press specialists, on the color correction and management of digital images of Mitchell’s artwork, and will manage the copyright permissions process at all stages to ensure that Mitchell artworks and quotations are reproduced accurately.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Database and Digital Asset Management
- Oversee and refine Legacy and Catalogue Raisonné database and digital asset management system, implementing new protocols and standards as needed; manage accounts and permissions
- Provide administrative oversight of digital assets to ensure day-to-day accessibility and long-term preservation; monitor software environment and ensure regularity and accuracy of server back-ups
- Implement quality control for all data and metadata to ensure accuracy and consistency; oversee any needed data cleanup and implement controlled vocabularies where appropriate
- Oversee any needed modifications to the Foundation’s FileMaker Pro database modules, in collaboration with consulting developer; maintain regular communication with colleagues to ensure that database is functioning optimally for their needs; keep policy documentation up-to-date and train team as needed
- Oversee batch image uploads to FileMaker Pro database; troubleshoot errors in upload process
- Liaise with pre-press specialists regarding color correction of images of Mitchell’s artwork and production of match proofs for publication use
- Download finalized artwork image files from pre-press specialist’s platform and upload to Foundation's FileMaker database, ensuring that each file is properly cataloged
- Correspond with publishers, scholars, museum staff, and others regarding image and textual requests; maintain cordial relations while ensuring that images, quotations, captions and credits are consistent with Foundation guidelines; monitor short- and long-term publication deadlines to ensure requirements and conditions of use are met
- Prepare image files for publication as appropriate; help troubleshoot third-party production issues if they arise
QUALIFICATIONS, KNOWLEDGE, AND SKILLS REQUIRED:
- Practical experience in a museum, archives, or library setting, including database management, software administration, implementation of standards and best practices, file formatting, image cataloging, data preservation, and electronic distribution of digital images of artworks
- Thorough working knowledge of standards and best practices for file naming, metadata standards and workflows, file formats for still and video formats, and digital asset management
- High level of organizational skill, with keen attention to detail and ability to advocate for and implement best practices and policies
- Experience managing detail-oriented projects start to finish: planning, execution, trouble-shooting and reporting
- Advanced proficiency with image editing; demonstrated experience with Adobe Photoshop and a strong visual sensibility, particularly in regards to color
- Master’s Degree in library and information science, archives management, museum studies or related field with five or more years of practical work experience
- Strong work ethic, and a thorough and detail-oriented approach to all tasks
- Ability to work independently, with strong time- and project-management abilities
- Familiarity and ease with Mac based computer systems and FileMaker Pro databases
- Discretion, tact, patience, pleasant demeanor, and professional work style
- Excellent written and oral communication skills
- Commitment to the Joan Mitchell Foundation's mission, vision, purpose, and core values
To apply, send a cover letter, CV, and salary requirements to email@example.com with the subject line “Database & Digital Asset Manager.” No phone calls or visits, please. Applications will be accepted through January 7, 2019.
ADA SPECIFICATIONS (Physical demands that must be met in order to successfully complete the essential functions of the job)
- While largely sedentary, this position requires the ability to sit, stand, lift up to 20 pounds, speak, and hear, sometimes for extended periods of time.
- Requires the ability to use a computer including and office equipment traditionally found in office settings.
The above statements are intended to describe the general nature and level of work being performed by the individual(s) assigned to this position. They are not intended to be an exhaustive list of all duties, responsibilities, and skills required. Management reserves the right to modify, add, or remove duties and to assign other duties as necessary. In addition, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.
Artist Centered Program Associate
New Orleans, LA
STATUS: Full-time, Non-Exempt
REPORTS TO: Artist Centered Program Manager
Based in the culturally diverse and historic city of New Orleans, the Joan Mitchell Center’s mission is to support local, national, and international contemporary visual artists. The Center, a program of the Joan Mitchell Foundation, is an artist residency center developed to offer both time and space for artists to create work in a contemplative environment. In addition to the Artists in Residence program, the Center curates and produces public programming that serves the broader community of New Orleans, and endeavors to serve as an incubator, conduit and resource for partnerships in the arts.
The Artist Centered Program Associate provides administrative and event support for all JMC residency and public programming. The ACPA works closely with the Artist Centered Program Manager on the programs team to provide administrative, technical and on the ground support of resident artists (AIRs) and visitors, programmatic offerings, and related public events developed and administered by the Foundation to support contemporary artists at the Joan Mitchell Center.
KEY RESPONSIBILITES WILL INCLUDE:
Administration and Programming
- Coordinate, schedule and organize the day to day activities of the AIRS, guests, professional development consultants and general public
- Support the day-to-day administration of the JMC office, greeting visitors and responding to artist needs and general inquiries
- Track, record and maintain all internal programmatic recordkeeping systems including but not limited to digital files on the JMF server, application materials on online platforms, databases and resource spreadsheets
- Create and maintain central calendar of events, programs and projects for JMC
- Manage weekly newsletter and correspondence with the AIRs
- Support promotion and marketing of JMC programming via print and social media channels as well as industry specific publications
- Coordinate logistical aspects of JMC AIR events, including the Community Coffee, Open Studios, AIR Share dinners, AIR presentation and other public programming, through advance planning with artists, registration/check-in, program materials, technical arrangements (A/V), documentation, catering.
- Coordinate logistics of AIR professional development activities including off-site field trips, workshops, one-on-one studio visits and seminars
- Schedule all program intakes, exit interviews and meetings with the AIRS
- Coordinate artist and visitor travel with all internal deadlines on budget
- Coordinate workflow with the studio and digital media assistants as well as the weekend coordinator and provide task-based guidance as needed
- Guide intern activities as needed
- Coordinate with staff at the Joan Mitchell Foundation (JMF) to ensure that organizational protocols are being implemented across the NYC and New Orleans offices, and to build a working culture of communication, collaboration and support. We expect this position will coordinate most closely with the Programs, Communications, Finance & Operations teams.
QUALIFICATIONS, KNOWLEDGE SKILL REQUIRED:
- Bachelor’s degree in arts or humanities field or equivalent work experience
- Minimum three years working in an administrative capacity, preferably in an arts or nonprofit setting
- Familiarity and ease with Mac based computer systems
- Intermediate to advanced proficiency with Microsoft Word, Excel, and Powerpoint
- Excellent communication skills, written and oral, and a level of comfort with public speaking
- Driver’s license and clean driving record
- Proactive and solution driven
- History of relationship building with artists
- High level of personal and professional integrity and trustworthiness with a strong work ethic
- Ability to work both independently and as part of a collaborative team
- Commitment to the Joan Mitchell Foundation mission, vision, purpose and core values
- Flexible schedule (availability to work some evenings and/or weekends).
- Familiarity with database systems, online form-builders and application platforms a plus
ADA SPECIFICATIONS (physical demands that must be met in order to successfully complete the essential functions of the job)
- While largely sedentary, this position requires the ability to sit, stand, lift up to 20lbs, speak and hear, sometimes for extended periods of time.
- Requires the ability to use a computer and office equipment traditionally found in office settings
- Requires the ability to travel regionally and periodically nationally, on behalf of the Foundation
HOW TO APPLY: To apply, please submit your resume, cover letter and salary requirements to firstname.lastname@example.org with the Subject Line: JMC - Artist Centered Programs Associate